Wedding FAQ

What dates are available in the month I’m considering?

-Please contact us to learn of availability and pricing for a wedding at Taharaa. You can fill out an online inquiry, email us directly or call our office.

 

How many weddings will be booked that day?

-Taharaa only books one event per day. Currently we are not hosting an events back-to-back so that our Brides and Grooms may have exclusive access to our venue and to our staff.

 

How many people can this location accommodate?

-Taharaa can accommodate Elopement weddings all the way to weddings of 175 guests.

 

Do you allow children at the venue? If so, is there an age cutoff?

-Children are more than welcome to attend your event, no matter the age. Please keep in mind that anyone that requires a chair at the table will be considered a guest in your final guest count. You may rent highchairs and booster seats through your caterer.

 

What’s your weather contingency plan for outdoor spaces?

-Taharaa's weather contingency plan for a Ceremony is to use our Panoramic Deck as it is covered from the elements by a roof and available weather shades. This is also the location that Winter time Ceremonies are held.

 

Is there an outdoor space where my guests can mingle, and can it be heated and/or protected from the elements if necessary? Is there a separate indoor “socializing” space? Is there designated smoking areas?

-Guests are welcome to congregate on our covered Panoramic Deck or in our Courtyard throughout the event. Unfortunately, we do not have a separate indoor space for guests other than the Great Hall. We do have a designated smoking area near the Courtyard. 

 

Do you have signage or other aids to direct guests to my event?

-Yes, Taharaa will display signs to direct guests to the appropriate areas for your event.

 

What is the changeover plan for converting the ceremony to cocktail hour?

-If the Panoramic Deck is used for the Ceremony the Ceremony chairs will be broken down immediately after so that Cocktail Hour may be held.

 

Do you offer on-site coordination? If so, what services are included and is there an additional charge for them? Will the coordinator supervise day-of? How much assistance can I get with the setup/décor?

-Coordination services are included for all events. This includes: all set up and tear down, coordination services day of as vendors arrive, coordination services during the event (keeping the timeline) and assistance prior to the event with vendor recommendations etc. 

 

Who will be our point person be before the wedding?

-Metta Tracy, Event Manager

-Terisa Thomas, Assistant Event Manager
 

Who will be our point person on the day of our wedding?

-Metta Tracy, Event Manager

-Terisa Thomas, Assistant Event Manager
 

Can we meet them now?

-You are more than welcome to contact us to set up a venue tour. Venue tours can be scheduled any day that we are not hosting an event between 11am-3pm.

 

Are there decoration guidelines/restrictions? Can I use real candles?

-Taharaa does have a short list of decorations that are not allowed: rice, birdseed, confetti, glitter or streamers. You are welcome to use candles, whether they are real or flameless, if they are real they need to be in a container that will hold any wax drippings.

 

Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?

-You are more than welcome to move decorations around as you would like.

 

How long will I have use of the event space(s) I reserve? Is there an overtime fee if I stay longer? Is there a minimum or maximum rental time?

-The event space will be available to you the day before the event for any decorating that you would like to do, Taharaa staff is more than happy to set decorations for you at no additional cost. The space is also available to you the day after the event for any clean up or packing that you need to do, again most of this is done by Taharaa staff and your caterers. The minimum time to reserve our Great Hall is 5 hours, for a wedding of 50 guests or more. The Ceremony space is rented for a minimum of 30 minutes, for a wedding of 50 guests or more. 

 

What time can my vendors start setting up on the day of the wedding? Is it possible to start the setup the day before? How early can deliveries be made? How much time will I have for décor setup? Does the venue provide assistance getting gifts or décor back to a designated car, hotel room, etc. after the event has concluded?

-Vendors may start arriving and setting up as early as 11am the day of the event. You are welcome to set up any decor the day before, if you so choose. Taharaa does handle taking any gifts to a designated room that is rented by the family or Bride and Groom the night of the wedding.

 

Is the site handicap accessible? (To be asked if you have guests with mobility issues.)

-Yes, our Great Hall, Panoramic Deck, Mountain Side Pergola, Courtyard and Lodge are all handicap accessible. We do have an ADA regulated Lodge Room.

 

What time guests start arriving for the ceremony?

-Guests may start arriving for the Ceremony 30 minutes prior.

 

Is there parking on site? If so, is it complimentary? Do you offer valet parking, and what is the charge? If there is no parking on site, where will my guests park? Are cabs easily accessible from the venue? If a shuttle service is needed, can you assist with setting it up? 

-Parking is available on site for wedding guests at no additional fees. We do not provide valet services. If the event reaches a guest list of 100 or more shuttles are required. Shuttles are arranged by the Bride and Groom or family, we are happy to make recommendations of services in town, including cabs for anyone that desires.

 

How many restrooms are there

-In our venue there are 4 women's restrooms and 3 men's facilities.

 

Do you provide a coat check service (especially important for winter weddings)? If not, is there an area that can be used and staffed for that purpose?

-Taharaa does have an area that can be designated to a coat check area, we are also happy to staff this area so that guests may receive tickets for their items.

 

How much time is allocated for the rehearsal?

-The Ceremony Rehearsal is allotted one hour of time, this is included in our wedding fees. Our staff is available to help organize the Ceremony Rehearsal in conjunction with your Officiant.

 

What security services do you offer? Do I need to hire my own security guards, or does the site hire them or have them on staff?

-Taharaa does not provide or hire security, but we believe this is not necessary at our venue.

 

What's the last possible date that we can make changes?

-Making changes to the event is dependant on the changes you are requesting. Please contact us directly to ask about changes you may be interested in when hosting your event at Taharaa.

 

Do you have an in-house caterer or a list of “preferred” caterers, or do I need to provide my own? Even if there is an in-house caterer, do I have the option of using an outside caterer instead?

- Taharaa uses four preferred caterers to provide services for events. We do not allow the use of caterers that are not on our approved list.

 

Can I hire my own vendors (caterer, coordinator, DJ, etc.), or must I select from a preferred vendor list? If I can bring my own, do you have a list of recommended vendors?

-You are welcome to select all of your own vendors, other than selecting one of our preferred caterers. We do have a list of vendors that we are happy to recommend.

 

Can I bring in a cake from an outside cake maker or must I use a cake made on the premises? Is there a cake-cutting fee?

-You are welcome to have any licensed bakery provide your cake or desserts as Taharaa does not provide cakes or desserts. Cake cutting will be provided by your caterer.

 

Are there restrictions for the photographer in terms of flash usage?

-No, Taharaa does not have any restrictions on photography.

 

Are there restrictions on what kind of music I can play, or a time by which the music must end? Can the venue accommodate a DJ or live band? 

-Taharaa does not have any restrictions on the music that can be played for your event. Music must be concluded by the end of your event; our venue closes at 10pm. We are able to accommodate DJs and live band (with a maximum of 5 pieces). We do require that bands must meet with us to discuss all details prior to the event.

 

Does the venue own sound equipment and speakers, or will that need to be rented? Do you have microphones in the venue for the speeches? Can I hook an ipod/laptop up to your sound system?

-Unfortunately, Taharaa does not have sound equipment that is available for use during weddings.

 

Is there room for a band and/or dancing? Where is the dancefloor/does anything have to be moved for the dancefloor?

-Yes, our venue does have plenty of room for dancing as well as a small band. If your guest count is over 150 there is a possibility that tables would need to be moved to accommodate dancing.

 

Are there any noise restrictions?

-Taharaa abides by the Town of Estes Park noise ordinances.

 

Are you licensed to provide alcohol service? If so, is alcohol priced per person? By consumption? Are there additional charges for bar staff? Is there a bar minimum that must be met before the conclusion of the event? What is the average bar tab for the number of people attending my event? 

-Yes, Taharaa is licensed to provide all alcohol services. We have several packages to select from included Fully Hosted, Hosted on Consumption or Cash. A bartender and barback will be provided as part of your alcohol package. All bar minimums are based on the package selected. Please contact us directly for questions about a bar for your particular event.

 

Can I bring my own wine, beer or champagne, and is there a corkage fee if I do? Can I bring in other alcohol?

-Taharaa provides all alcohol according to our Liquor License. No outside alcohol may be brought in or served. Champagne is supplied as part of the wedding fees.

 

Is the champagne toast complimentary?

-Champagne is included in your wedding fees.

 

What is the rental fee and what is included in that price? Is there a discount for booking an off-season date or Sunday through Friday?

-Please contact us to receive information on our wedding pricing. We have pricing for High Season time (May-October) as well as pricing for Low Season (November-April). There are different levels of pricing dependant on the day of the week you are considering.

 

Can I hold my ceremony here, too? Is the ceremony site close to the reception site? Is there an additional charge?

-Yes, Taharaa is both a Ceremony and Reception venue. We have two different Ceremony Sites, our Mountain Side Pergola or our Panoramic Deck, both are close to the Great Hall where Receptions are held. To host your Ceremony is an additional fee.

 

Are tables, linens, chairs, plates, silverware and glassware provided, or will I have to rent them myself or get them through my caterer?

-All tables and chairs for Ceremonies and Receptions are provided by Taharaa. Linens are rented through Taharaa at an additional fee. Any china, flatware, glassware and barware will all be rented through your caterer.

 

How much is the deposit, when is it due, and is it refundable? What’s the payment plan for the entire bill?

-The 1st Deposit to host a wedding at Taharaa is $1,000.00; this 1st Deposit is nonrefundable as stated in our contracts. For future payment we do have a payment schedule that is dependant on your booking date and the date of the event.

 

Are there hidden costs like a service charge, gratuity, cleaning fees, or overtime charges?

-At Taharaa we do our very best to have hide any charges from our Brides and Grooms. We do charge a bar gratuity as well as a housekeeping gratuity, but we do not have service charges, cleaning charges or overtime charges. A damage deposit is required, but is refundable after the event if no damage is found.

 

What’s the cancellation policy? NOTE: Some places will refund most of your deposit if you cancel far enough in advance, since there’s still a chance they can rent the space. After a certain date, though, you may not be able to get a refund—at least not a full one.

-Taharaa's cancellation policy is dependant on the payments that have been made by the cancellation date. The 1st Deposit in nonrefundable. Please contact us directly for additional questions on this matter.

 

Is there a bridal party changing area?

-At Taharaa we suggest that the Bridal Party get ready in rooms that have been booked by the wedding party. Typically the Bride and Bridesmaids use our Cattle Baron Suite (Bridal Suite), while the Groom and Groomsmen use our Taharaa Suite. We do not have a designated "Getting Ready Room".

 

What overnight accommodations do you provide? Do you offer a discount for booking multiple rooms? Do you provide a complimentary room or upgrade for the newlyweds? What is check in and check out time? Do you have a minimum requirement for lodging?

-Taharaa is an 18 room Bed and Breakfast that can accommodate approximately 40 guests. If you choose to book all 18 of our rooms, as long as they are available, we do offer a discount for your lodging guests. Unfortunately, we do not provide a complimentary room for the Bride and Groom. Check in is from 4pm-7pm, but we are happy to accommodate wedding guests earlier, check out is at 11am. We do require that four rooms are booked (1 Queen Lodge Room, 1 King Lodge Room, 1 Junior Suite and 1 2-Room Suite) for a minimum of 2 nights to be able to host an event at our location.

Child Policy: Taharaa is based on a couples retreat atmosphere and because of this we do not allow children under the age of 13 to stay overnight in our lodge. This policy is void if you choose to write all 18 rooms into your contract for guests of your event, children would only be allowed on the nights that you have reserved in the contract.